Somalia: FINANCE/ADMINISTRATION MANAGER & LOGISTICIAN - HARGEISA

FINANCE/ADMINISTRATION MANAGER & LOGISTICIAN

HARGEISA

About the Job

Based in Hargeisa the Finance/Administration Manager & Logistician is responsible for the Financial Accounting, providing Human Resource support and Premises management. He/she also supports the Sub Delegation in all Logistics activities; handles warehousing, fleet management, purchases, transport and dispatch.

This is a National/Resident position based in Hargeisa.

Duties and Responsibilities

• Handles all administrative matters and ensures proper filing of all documentation and ensures adherence to the administrative procedures

• Handles expenses, working advance and per diem files in line with the standard operating procedures

• Ensures proper management of the premises within the area of responsibility and ensures that all the passive security measures are put in place and are functioning

• Participates in negotiations of lease contracts

• Supports the Human Resources function in recruitment, appraisal process, salary management, absences management, conflict management and staff exit process

• Supports the Somalia Red Crescent Society (SRCS) in all administrative related issues

• Maintains contact with external interlocutors, in particular with the security company covering the region

• Supervises, coaches and evaluates performance for staff working in the Administration department

• Receives and stores cargo received by either commercial or ICRC flights

• Ensures that the appropriate import /export documentation are filed with the Custom Authorities whenever required

• Supervises the offloading of consignments and ensures proper documentation; confirms the waybills and packing lists, verifies number of parcels, signs delivery forms, transfers items into stock, updates the system and bin cards

• Ensures proper storage of all goods, adhering to FIFO/FEFO and the stipulated warehousing regulations

• Performs ad hoc and monthly physical inventory checks

• Ensures all consignments are packed and marked appropriately, adheres to the transport and packaging guidelines for the different types of goods ICRC’s sends and receives

• Identifies new suppliers upon request from Somalia Purchasing team in Nairobi

• Coordinates the usage of all outsourced and ICRC vehicles and ensures that vehicle are serviced and all the required documentations are up to date at all given times and ensures safe keeping of all logbooks

• Forwards the suppliers’ original invoices for payments to Somalia Purchasing team in Nairobi

• Prepares, organizes and follows up distributions

• Enters data with accuracy and timely into the existing ICRC IT tools

• Adheres to the monthly reporting timelines

Minimum qualifications and required competencies

• Degree in Business Administration, Business Management, Diploma in Logistics & Procurement Management, Warehousing or Purchasing & Supply Management

• 3 years’ experience in a similar position in finance, administration and logistics

• Detail-oriented, highly organized and practices strict adherence to timelines

• Excellent negotiation, analytical, team management skills and a problem-solving attitude

• Excellent interpersonal and communication skills

• Excellent command of the English and Somali language

• Proficiency in MS Office Suite

• Good knowledge of the social, economic and political affairs of the assigned region

• Possessing a strong degree of honesty and integrity, and a solid sense of ethics including the ability to appropriately handle confidential information

We Offer

• A challenging job opportunity within a dynamic work environment in an international humanitarian organization

• Training and development opportunities

• A competitive salary with benefits, based on the ICRC Compensation and Benefits framework

Apply by sending your cover letter and CV addressed to the Human Resources Manager, ICRC Somalia Delegation, on the email address sokrecruitment@icrc.org. Your cover letter must indicate your current salary and your expected salary range. The closing date is 11^th March 2019. Please indicate the position title in the subject line of your email message.

NOTE THAT ONLY EMAILED APPLICATIONS WILL BE CONSIDERED.

Please note that only short-listed candidates will be contacted and canvassing will lead to automatic disqualification. Any enquiries about the position should be addressed to sokrecruitment@icrc.org.