The ICRC office in Poland is opening a full-time position for a Finance and Administration Assistant,based in Warsaw.
The International Committee of the Red Cross is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC also endeavors to prevent suffering by promoting and strengthening humanitarian law and universal humanitarian principles.
The ICRC office in Poland contributes to the ICRC regional response to the international armed conflict in Ukraine, supporting the work of the Polish Red Cross, helping reunite families separated by the conflict, and strengthening respect for humanitarian principles.
For more information about ICRC please visit our website.
Purpose of the position
In charge of preparing, reconciling and analyzing the accounting records and financial reports of the Warsaw office. Responsible for travel related files such as coordination of travel arrangements, visas, permits and support in arranging the needed accommodation for ICRC staff for their travels.
Main duties and responsibilities
- Verifies the completeness of financial documentation and executes payments, bank and cash, and inputs all transactions into the accounting software (accounts receivable and accounts payable), guarantees high quality of data entries.
- Prepares cash and bank reconciliations.
- Processes monthly closing of accounts and prepares monthly reports.
- Prepares balance sheet report quarterly.
- Collects cash needs accurately to ensure availability of funds to run operations, provides cash liquidity balances weekly.
- Compiles accounting books and organizes dispatch.
- Respects Rules on Financial Management and other ICRC procedures.
- Supports staff, based in Warsaw, with their travel needs (tickets, accommodation, visa).
- Updates databases regularly.
- Provides administrative support when meetings or seminars are being hosted in Warsaw.
Qualification and experience required:
- Certificate in Finance or Accounting
- 1 -2 years’ experience in the same field of business,
- Languages required: Fluent Polish and English,
- Computer proficiency,
- Good negotiation, time management, interpersonal skills,
What we offer:
- Rewarding and diverse work in a humanitarian, multicultural and international environment.
- An attractive compensation with 13th salary.
- Range of onboarding trainings.
- Flexi-time.
Additional information
- Location: Warsaw – Plac Trzech Krzyży
- Type of contract: Temporary contract for 1 year with temporary workforce agency, with possibility to renew or change to open ended contract after a year.
- Activity rate: 100%
- Estimated start date: ASAP
How to apply
Application deadline: The 10th of September 2023
This position is a local position, opened to applicants holding a valid Polish residency and work permit.
If interested, please send your CV and Cover Letter in English to WSU_HR_Recruitment_Mailbox@icrc.org
Please indicate “Finance and Administration Assistant” in your email subject line.
Only shortlisted candidates will be contacted.
We welcome applications from all qualified candidates. The ICRC values diversity and is committed to creating an inclusive working environment.