Context:
The ICRC Regional Delegation in Budapest is announcing a vacant full-time position of “Assistant & Information Management Officer” based in Budapest.
The role provides executive assistance and administrative support to the delegation and is responsible for maintaining information, systems and tools.
[[Please note that Hungarian applicants will be processed with priority. All applications should be sent to bud_hrrecruitment_services@icrc.org . More info could be found below.]
Main responsibilities:
- Manages and coordinates the flow of information, ensuring that staff understand it and apply the appropriate institutional policies and procedures; sets and revises information-management and communication procedures
- Implements projects and programmes related to the Information Environment Strategy; briefs and trains users
- Manages and monitors ICRC collaborative spaces and databases, including access, and updates information in the reference tools; acts as a reference person for the ICRC intranet
- Compiles, edits correspondence, presentations, meeting minutes and other documents; ensures information is shared among users
- Independently manages appointments and organizes internal and external meetings and events; represents the ICRC to high-level contacts and counterparts in the diplomatic corps
- Assists the management by updating the timeline, schedule and other tools
- Ensures staff are briefed and/or trained on information management, written protocols and correspondence, rules on signatures and the protection, use and storage of office supplies, records management, archiving, and information-management tools; ensures they comply with related rules and procedures
Requirements:
- University degree, certifications in related field would be viewed as an asset
- At least 3 years of experience in a similar field of activity, international humanitarian work experience will be viewed as an asset
- Excellent command of English and Hungarian
- Advanced computer skills, including Share Point and IBM Lotus Notes
- Excellent organizational skills, disciplined and accurate personality
- Advanced communication skills
What we offer
- Rewarding diverse work in a humanitarian and multicultural environment
- An on-boarding orientation course and other opportunities for further in-house training
- Competitive compensation & benefits package.
How to apply
In case your skills and background correspond to the mentioned requirements, please send your CV and Cover Letter in English to the e-mail bud_hrrecruitment_services@icrc.org with the subject line indicating “Assistant & Information Management Officer”.
Please note that only shortlisted candidates will be contacted.
We welcome applications from all qualified candidates. The ICRC values diversity and is committed to creating an inclusive working environment.