The Administrative Assistant will provide general administrative support. S/he functions as an accountant – in charge of preparing, reconciling and analyzing the accounting records and financial reports of the Iligan Sub-Delegation. S/he also functions as a Welcome Assistant - ensures that Welcome activities are organized smoothly, including but not limited to transport/vehicle coordination of ICRC staff and guests, travel arrangements, visas and permits, official registration, and accommodation.
MAIN RESPONSIBILITIES
- Assists the Welcome department in all requested administrative activities.
- Coordinates transport pick-up and drop-off and accommodation (hotel, apartment, house) of staff and guests.
- Responsible for organizing events/meetings/seminars and coordinates with concerned departments.
- Performs regular checks of accounting entries and account balances.
- Acts as a reliever of other Administrative Assistants in case of absence.
REQUIRED PROFILE
A successful candidate will have:
- At least two (2) years experience in a similar function
- University Degree in business administration/business management or equivalent
- Experience in a similar function with an NGO/INGO is an advantage
- Good command of written and spoken English, Filipino, and other dialects is an advantage
- Proficiency in Microsoft Office (Excel, Word, and PowerPoint)
- Capacity to work autonomously but in close coordination with the direct supervisor
- High flexibility/adaptability
- Strong organizational skills with the ability to multi-task and prioritize tasks
- Ability to build positive relationships with a high level of interpersonal skills
How to apply:
HOW TO APPLY
Qualified applicants are requested to submit by email to: cot_hr_services@icrc.org *until August 17, 2021*.*
1) Resume
2) Cover letter
*Please clearly indicate in the subject line: SURNAME First name – ILI Administrative Assistant (Resume & cover letter).*
Duration of Contract: Open-ended
Contract Start Date: September 2021
Applications will be reviewed on an ongoing basis until the position is successfully filled.*
The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates.
*Only short-listed candidates will be notified. A valid NBI clearance must be submitted once shortlisted.*
To learn more about the ICRC in the Philippines, please visit our website and follow us on Facebook.