Base: ICRC Manila Shared Services Center
Job purpose
The Assistant and IM Officer provides administrative support and is responsible for information management. S/he acts as a reference person for written protocols, correspondence and standard tools.
Main responsibilities
- Manages and coordinates the flow of information, ensuring that staff understand it and apply the appropriate institutional policies and procedures; sets and revises information-management and communication procedures; implements, manages and monitors projects and programmes related to the Information Environment Strategy; briefs and trains users
- Manages and monitors collaborative spaces and databases, including access, and updates information in the reference tools; acts as a reference person for the ICRC intranet
- Drafts, reviews, compiles, edits and finalizes correspondence, presentations, decision-making documents, meeting minutes and other documents; ensures information is shared among users
- Assists the management team by updating timelines, schedules and other tools
- Ensures staff are briefed and/or trained on information management, written protocols and correspondence, rules on signatures and the protection, use and storage of office supplies, records management, archiving, and information-management tools; ensures they comply with related rules and procedures
Selection requirements
- Bachelor’s degree
- Excellent English language communication skills
- Technical proficiency in MS Office suite; proficiency in SharePoint, Outlook and IBM Lotus Notes
- Three years of previous experience in a related function is an asset, but not required
Your profile
- Effective communicator (oral and written English)
- Strong critical-thinking and problem-solving skills
- Dynamic and resourceful, with advanced organizational and time-management skills and the ability to prioritize tasks, manage multiple processes and meet tight deadlines
- Able to work independently but also a good team player
- Works well under pressure and can adapt efficiently to changing priorities
What we offer
- Diverse and humanitarian-minded workforce
- An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide
- Training opportunities, both local and abroad
- Flexible work schedule
*This vacancy is open to Philippine Nationals. Only shortlisted candidates will be notified.
How to apply:
Qualified applicants are requested to send their comprehensive resume and motivation letter to gva_msschr_recruitment_box@icrc.org, following this format for the subject line: SURNAME First Name – *Assistant & IM Officer*.
Deadline of application: 30 November 2020
Start Date: ASAP
Office Address: 32/F Petron Mega Plaza, 358 Sen. Gil Puyat Ave., Makati City, Philippines
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