Country: Philippines
Closing date: 17 Sep 2017
Join the Information Management team of an international humanitarian organization. The ICRC Mindanao sub-delegation is looking for a:
Secretary
(Based in Davao)
The Secretary is in charge of information management in the sub-delegation, and provides support to the management. S/he ensures that ICRC protocols are observed and are implemented properly, and that communication guidelines are followed. S/he is also at the same time in charge of archiving and other specific files.
Main tasks:
Ensures the proper implementation of information management in ICRC sites in Mindanao and ensures that the staff apply ICRC rules and protocols
Is responsible for the proper circulation of information and applies discretion in handling confidential information
Trains and briefs staff on the use of IM tools and their proper use according to ICRC-set guidelines
Provides support to the management in various secretarial works, manages the head of sub-delegation’s appointments, takes down minutes of meetings and consolidates reports for the management
Is in charge of archives and file management and ensures that the archiving cycle is observed in Mindanao sites
Acts as an access manager and manages access rights according to HQ policy
REQUIRED PROFILE:
A successful candidate will:
Have a Secretary diploma or university degree or equivalent
Have 4 years work experience in a similar field
Possess information management skills
Be fluent in written and spoken English and Filipino
Possess excellent computer skills, including spreadsheets and ICRC standard software (IBM Lotus Notes, Microsoft Office)
Have the capacity to apply ICRC rules and procedures
Have the capacity to carry out complex activities/files in various fields
Possess the capacity to train and supervise staff
Have the capacity of treating information confidentially
Have an experience in using collaboration tools and platforms (Microsoft Sharepoint) is an advantage
Your profile
Excellent organization skills, rigorous and meticulous
Capacity to provide full training and reporting
Excellent team player
Self-learner, autonomous and practical
Strong personality, result- and service-oriented
Able to adapt to unexpected changes and to work under a certain level of stress to respect deadlines
ICRC offers
· Competitive compensation package
· Opportunities for advanced learning and development
· A meaningful career within an international humanitarian set-up
Closing date of application: 17 September 2017
Duration of contract: Open-ended
Contract start: As soon as possible
How to apply:
Qualified applicants are requested to send their comprehensive resume, cover letter to dav_hr_services@icrc.org with subject line: SURNAME First name – DAV Secretary (cover letter, resume).
Office Address: 2/F Tavera Business Center, J. Camus Ext. corner Araullo Sts., Davao City 8000
Only shortlisted candidates will be notified. A valid NBI clearance must be submitted once shortlisted.
To learn more about the ICRC in the Philippines, please visit our website www.icrc.org/ph and follow us on Facebook www.facebook.com/ICRCph.