Role Description:
The Administrative Assistant provides administrative and secretarial support to the Finance & Administration department as well as the wider ICRC Warsaw mission.
Main Responsibilities
· Updates and retrieves data in/from specialized tools and databases (leases).
· Creates and maintains paper or electronic files up to date.
· Follows-up on specific processes, purchases and maintenance in residences and office.
· Drafts and finalizes correspondence, bordereaux, reporting etc. and shares information among users.
· Coordinates and supervises any work done by external service providers (cleaning company, car rental, handyman etc.).
· Ensures translation (Polish to English) of invoices other ICRC documents is correct.
· Carries out secretarial tasks such as making photocopies, scanning, destroying documents and managing stationery stocks.
· If necessary, manage petty cash as per ICRC accounting/safety procedure.
The position holder will also be asked to follow ICRC information-management instructions and ensure compliance with procedures. Meanwhile, he/she should represent the ICRC in an appropriate way during activities, in meetings and in the field, and avoids any activity that may reflect negatively on the ICRC’s image.
Mandatory Requirements:
· 2 years of working experience in a similar field
· Fluent in Polish and English
· Basic knowledge of MS Office
What we Offer:
· Rewarding diverse work in a humanitarian, multicultural and international environment
· An on-boarding orientation course and other opportunities for further in-house training
· A reasonable compensation & benefits package
· Standard leaves according to Polish labour law
How to apply
If interested, please send your CV and Cover Letter in English to bud_hrrecruitment_services@icrc.org
Please indicate “Administrative Assistant Warsaw” in your email subject line.
Only shortlisted candidates will be contacted.
We welcome applications from all qualified candidates. The ICRC values diversity and is committed to creating an inclusive working environment.