MEDICAL LOGISTICS OFFICER
MOGADISHU
(6 MONTHS CONTRACT)
About the Job
The Medical Logistics Officer manages the supply network for health-care products according to the stipulated standards. S/he provides medical logistical services for the ICRC’s health programmes in Somalia and ensures that goods are delivered on time.
This is a resident/national position based in Mogadishu, Somalia.
Duties and Responsibilities
· Sets up, maintains and operates medical storage facilities according to the ICRC’s medical logistics standards and national legislation and regulations
· Ensures that transport of medical goods complies with pharmaceutical laws and regulations standards
· Takes full responsibility for the medical stocks and monitors by conducting frequent physical counts
· Updates the related application in the Enterprise Resource Planning system (JDE)
· Assists with customs-clearance procedures for all the medical goods
· Receives, registers and reviews medical orders and updates the medical databases accordingly
· Follows-up the medical national standard list in collaboration with Medical Logistician in Nairobi
· Schedules distribution to meet requested delivery dates and ensures deliveries are made on time
· Communicates constantly and provides field customers with updated order status information
· Supports in medical data collection, data entry, analysis and reporting in collaboration with Medical Logistician in Nairobi and Health co-coordinator
· Ensures adherence to the Good Distribution Practice regulations for instance First Expired First Out stock rotation, during storage and transportation of goods
· Checks for conformity upon receipt goods and during dispatch using the order documentation and general regulations
· Inspects samples of all delivered medical supplies to ensure conformity
· Verifies that the product corresponds with the Quality Certificates provided by the supplier (internal and external) and maintains a file of all the quality certificates where applicable
· Follows-up with line manager and technical supervisor on any issues reported from the field concerning product quality and maintains a claims file
· In close collaboration with technical supervisor, follows-up all orders for the medical warehouse and all goods temporarily stored in the warehouse to ensure optimum stock levels and smooth transit to the required destination
· Regularly monitors the cold chain equipment, performs preventive maintenance on equipment and ensures cold chain is maintained during transportation of goods
· Immediately reports any breach of cold chain or other protocol to the technical supervisor and line manager to allow for timely and corrective response
· Liaises with the Somali Ministry of Health on all matters concerning pharmaceuticals
· Conduct monthly inventories, including checks on expiry dates and submits a list of items with a short shelf life
· Conducts relevant trainings to the health Field Officer and logistics staff when need be
· At times may be required to supervise warehouse team and the casual workers
Minimum qualifications and required competencies
· Diploma in Logistics and Supply Chain Management, Purchasing and Supplies Management, Stores Management or equivalent qualification in a related field of study
· 2 years confirmed experience in Logistics, inventory control or warehouse management
· Proficient in stock management and optimization, quality control, data management and forecasting
· Training in Health Sciences an asset
· Ability to work independently within the area of responsibility, managing broad Logistics operations
- Keeps abreast on new laws and regulations concerning pharmaceuticals in Somalia
· Good communication skills (practices active listening and precise in expression)
· Excellent collaboration skills
· Coaching and team motivation skills
· Excellent knowledge of political, social, economic and cultural aspects in Somalia
· Good command of written and spoken English and Somali
· Computer proficiency
· Systematic thinking and a continuous improvement mindset
We Offer
· A challenging job opportunity within a dynamic work environment in an international humanitarian organization
· Training and development opportunities
· A competitive salary with benefits, based on the ICRC Compensation and Benefits framework
How to apply:
Apply by sending your cover letter and CV addressed to the Human Resources Manager, ICRC Somalia Delegation, on the email address sokrecruitment@icrc.org. Your cover letter must indicate your current salary and your expected salary range. The closing date is 3rd January 2021. Clearly indicate the position title in the subject line of your email message. **
NOTE THAT ONLY EMAILED APPLICATIONS WILL BE CONSIDERED.
Please note that only short-listed candidates will be contacted and canvassing will lead to automatic disqualification. Any enquiries about the position should be addressed to *sokrecruitment@icrc.org.***
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