Kenya: ADMINISTRATIVE ASSISTANT 2 - NAIROBI

ADMINISTRATIVE ASSISTANT 2

NAIROBI

About the Job

Administrative Assistant 2 is the focal person for all ICRC /SRCS related financial accounting and administrative issues. He/she provides support to Somali Red Crescent Society (SRCS) finance and administration offices in Somalia. He/she prepares, reconciles and analyses the accounting records, financial reports and returns from SRCS finance offices in Hargeisa and Mogadishu.

He/she closely works with Finance office in Nairobi and the Cooperation field team based in Somalia.

This is resident/National position based in Nairobi, Kenya.

Duties and Responsibilities

· Receives all financial documents submitted by the SRCS finance offices in Hargeisa and Mogadishu and crosschecks documentation accordingly

· Ensures accuracy and completeness of accounting transactions in accordance with the ICRC financial procedures and confirms that all transactions have all the necessary supporting documents

· Ensures the respect of financial procedures and reporting by the SRCS concerned in accordance with International Accounting Standard as guided by the ICRC Finance & Administration manual and as per Joint ICRC-NS Finance Working Agreement

· Prepares monthly financial statistics, reports and submits to Cooperation Coordinator

· Performs regular integrity checks of accounting entries and account balances

· Provides adequate financial information to the SRCS Finance responsible and other relevant Finance Officers

· Prepares correspondence, internal presentations, meeting minutes and shares information among users

· Updates the timeline, tables and charts, schedule and other tools and follows up on invoices

· Prepares for meetings by setting up rooms and materials, including technical set up for conference calls, presentation and video conferences

· Organizes for seminars, training sessions, workshops and liaises with internal and external stakeholders

· Updates files and ensures proper filling of documents for future reference and audit purposes

· Provides support to other departments and responds to semi-routine and non-standard inquiries when need be

· Maintaining cordial relationships with the SRCS counterparts and other stakeholders

Minimum qualifications and required competencies

· Diploma in Business Management, Business Administration or any other relevant field of study

· 3 years’ experience in a similar field of activity within a Humanitarian environment

· Ability to work well independently and within a team

· Excellent numerical ability and attention to details

· Good analytical, organisational and communication skills

· Fluency in written and spoken English and Somali language

· Proficiency in MS Office suite. Advanced level Excel skills will be an added advantage

How to apply

Apply by sending your cover letter and CV addressed to the Human Resources Manager, ICRC Somalia Delegation, on the email address sokrecruitment@icrc.org. Your cover letter must indicate your current salary and your expected salary range. The closing date is 30^th June 2019**. Please indicate the position title in the subject line of your email message. Any incomplete applications will be disregarded.

NOTE THAT ONLY EMAILED APPLICATIONS WILL BE CONSIDERED

Please note that only short-listed candidates will be contacted and canvassing will lead to automatic disqualification. Any enquiries about the position should be addressed to *sokrecruitment@icrc.org.***